How Do I...FAQ's

 

Apply for a Job
Apply for a Leave of Absence

 

  1. Return the Leave of Absence Form (LOA) Form to your manager/department head or into Human Resources directly
  2. Attach documentation relative to the need for leave
Apply for Short-term Disability
  1. Complete a Leave of Absence Form
  2. When directed by Human Resources, call the number on Cigna's How to Apply for Short-term Disability to initiate a Short-term Disability Claim
  3. Forms - When instructed by HR, have your doctor complete one of the HealthCare Provider Certificate Documents (see below) for FMLA to run concurrent with STD.  Once the Doctor has completed the form, it should be returned to  Human Resources directly.

Apply for and Process Military Leave 

Employee Handbook pages 4-10 and 4-11

  1. Leave for military or Reserve duty shall be granted to full-time and part-time regular employees.  If you are called to active military duty or to Reserve or National Guard training, or if you volunteer for the same, you must submit copies of your military orders to your supervisor as soon as it is practicable. During your annual training period of up to a maximum of fifteen (15) days, the Town of Milford shall compensate you only for the difference between your annual training pay from the military and your normal weekly (less payroll deductions) pay from the Town.  Such military leave shall not be charged against sick or annual leave.
  2. Should an employee desire to return from temporary or extended military service, he/she shall be offered re-employment in his/her former position consistent with applicable State and/or Federal laws.
  • Step 1 - Employee - Provide your military orders to you supervisor as soon as possible.
  • Step 2 - Employee - Complete a Leave of Absence Form (LOA)  and provide to your Supervisor.  Supervisor signs and then the Town Administrator signs.
  • Step 3 - Supervisor/Dept Head - Forwards a copy of the leave orders and the request for military leave (LOA) form to Human Resources and cc: Payroll
  • Step 4 - If the employee is taking the leave without pay, they will keep the check issued by the government.
  • Step 5 - If the employee is requesting to be paid, the Town only pays the difference between your annual training pay from the military and your normal weekly (less payroll deductions) pay from the Town.  This is for a maximum of 15 days (120 hours) annually.  The check you receive from the government should be signed over to the Town (provided to Finance).  Finance will issue a check back to the employee once Finance processes the leave.  The LOA form and military orders will be retained in the employee's personnel file.
  • Step 6 - Employee or Supervisor/Dept Head - On the time sheet, in the comment section, please specify this is Military Leave of Absence.
Change my federal withholding from my paycheck?

The IRS encourages everyone to use the Withholding Calculator to perform a quick “paycheck checkup.”  This is even more important this year because of recent changes to the tax law for 2018.

 

IRS Withholding Calculator

 

To Change Your Withholding:

Use your results from this Calculator to help you complete a new Form W-4, Employee's Withholding Allowance Certificate, and submit the completed Form to your employer as soon as possible. Withholding takes place throughout the year, so it’s better to take this step as soon as possible.

 

2020 Publication 15 (aka Circular E - 2020)

2020 Publication 15-T (automated payroll systems)

2020 Percentage Method Table

Get a copy of my W-2?Contact Finance/Payroll at x 225, Kathy Townsend, ktownsend@milford.nh.gov
Initiate Family and Medical Leave (FMLA)

The Town Milford automatically runs sick leave or worker's compensation leave and FMLA concurrently. (Chapter 5. C)  Intermittent FMLA will occur when a doctor's note dictates the need for such leave.

 

FMLA Posters/Materials

USDOL link to Employee Rights FMLA Poster

Fact Sheet #28 (The Family and Medical Leave Act)

Fact Sheet #28A (Employee Protections under the Family and Medical Leave Act)

Fact Sheet #28D (Employer Notifications Requirements under the Family and Medical Leave Act

Employee Right Posting

Employee Guide to FMLA

 

Town Documents to Sign Relative to FMLA (packet)

Medical Insurance Election

Leave of Absence Form

Acknowledgement of Advanced Pay (making whole)

Notification of Family & Medical Leave (approved or not approved)

 

Documents to be given to Employees

Eligibility Notice, form WH381 (rev Jun 2020)

Rights and Responsibility Notice, form WH381 (rev Jun 2020)

Designation Notice, form WH382 (rev Jun 2020)

 

FMLA Forms (HealthCare Provider Certificate Documents)

 

Intiate Retirement Paperwork?
  1. When an employee decides to retire from employment, he/she should first make an appointment with the NHRS three (3) months prior to the anticipated retirement date to get his retirement payments in order to be effective the 1st of the month following date of retirement.
  2. The employee should forward a letter to his/her department head and HR of his/her intent to retire.
  3. If the retiring employee is under 65 years of age, then he/she can continue being covered under the Town’s health insurance with the cost for the premium deducted from his/her retirement check (the Town does not bill for a retired employee – the premium must come from the retirement check). 
  4. If a retiring employee is 65 or above, he/she must have Medicare parts A & B and he/she is eligible to enroll in the Town’s Medicare Supplement plan (currently Colonial Penn for health insurance and Humana for prescription coverage).  If the retiring employee is interested in enrolling in the Town’s Medicare Supplement plan for the first of the month following date of retirement, he/she will need to contact Gary Daniels of Bankers Life (office – 603.224.5384).
  5. If you, as the retiring employee, elect to continue dental coverage, HR will notify the dental carrier that you are now in retiree status.  Payment will be due quarterly, in advance, to the Town of Milford, Finance department.  (Ex:  If you are retiring at any point during a quarter, payment will be due for the remainder of that quarter (Jan-Mar; Apr-Jun; Jul-Sept; Oct-Dec).  If you retire in April – your dental premium would be deducted from your April paycheck and you would owe for May & June.  Kathy Townsend, Finance, would then bill quarterly going forward.)
  6. STD/LTD insurance(s) are to be cancelled when an employee retires.
  7. Life Insurance - You will be provided with information to convert or port your existing life insurance.
Sign up for Hampshire Hills

Hampshire Hills Athletic Club

50 Emerson Road

Milford NH  03055
603.673.7123 
www.hampshirehills.com

hhinfo@hampshirehills.com

 

Hampshire Hills Staff

McKinley Curro Sbordone
Hampshire Hills

General Manager/Membership Director
603-673-7123 x 292
mcurro@hampshirehills.com

 

What are the steps Employees have to do to sign up for Hampshire Hills?

  1. Contact HR for a letter verifying you are an employee of the Town of Milford. (this letter can be email to HH or you can come into HR).
  2. Once you have signed up with Hampshire Hills, call HR to make an appointment to complete the Town's paperwork
  3. You will need to sign three forms with Human Resources-
    1. An Agreement with the Town of Milford
    2. A Payroll Deduction Authorization
    3. A Promissory Note
  4. For regular full-time (RFT = 40 hrs/wk) and regular part-time employees (20+ hrs/wk), your memberships fees can be deducted from your bi-weekly payroll.

What are the steps Volunteers have to do to sign up for Hampshire Hills?

  1. Ask your Chairperson or Department Head to complete a Volunteer Affidavit attesting that you volunteer at least 6 hours per month.  Both you and the Chair or Department Head have to sign the affidavit
  2. Once HR receives the Volunteer Affidavit, we can send the letter to HH (cc'ing the volunteer)
  3. Then once you have signed up with Hampshire Hills, call HR to make an appointment to complete the Town's paperwork
  4. You will need to sign two forms with Human Resources -
    1. An Agreement with the Town of Milford
    2. A Promissory Note

What if I want to change my membership to an individual or a family plan?

  1. Contact Hampshire Hills regarding the change.
  2. Once the change is made, Hampshire Hills should inform the Town of the change, but you should reach out to the Town as well so I can prepare a revised agreement and/or deduction authorization (for employees).
  3. Then I can either email you the agreement (you sign and return) or you can make an appt and come in to sign the agreement.

IMPORTANT:

 

  1. The Town can not alter your arrangements with Hampshire Hills, you have signed a contract with Hampshire Hills.  
  2. The Town can not terminate your membership with Hampshire Hills, you have signed a contract with Hampshire Hills.
  3. If you leave the Town of Milford's employ, you will no longer be eligible to receive the Town discount.
  4. If you go from a full-time to limited part-time, the billing will no longer be through payroll deduction, but will change over to quarterly billing.

What are the Hampshire Hills Rates?

Hampshire Hills Flyer 75 off

Quarterly Billing Change 4.1.2020 Memo

Employee Billing Change 4.1.2020 Memo

 

How do I make payments?

Payments can be -

  • Mailed to:  Finance, 1 Union Square, Milford NH  03055
  • Dropped off:  to anyone in Finance or Human Resources
  • Use the Tax Drop box in the vestibule 24/7
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    Supervisors/Managers/Admin Assts

    How Can I see if I Have Any Unanswered Requests for Time Off

    How to Enter Pager Pay

    How To Record Teamster Shift Differential Pay

    How Do I Remove Time That Has Been Requested Off and is Approved / Pending

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    How Can I see if I Have Any Unanswered Requests for Time Off

    How Do I Add Sick Time if I Have Worked a Partial Day

    How Do I Add Time if I Forgot to Punch

    How Do I Record Actual Hours Worked

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    Submitting and Approving Your Own Timesheets

    Timeclock Enrollment